4181246 (sh02): Process Description
Topics Work and Profession: Ordering Goods
| Time | Translation | Translation | Moderator |
|---|---|---|---|
| 00:00:00:00 00:00:03:49 |
So, work. Well. | ||
| 00:00:03:49 00:00:08:49 |
So, placing an order for a company. How does that work? | ||
| 00:00:08:49 00:00:12:09 |
First, you have to check whether the minimum inventory is in stock. | ||
| 00:00:12:09 00:00:15:25 |
For example, there always have to be 200 folders in stock. That’s a requirement. When we run low on those/ | ||
| 00:00:15:25 00:00:16:25 |
Well, there’s a reason 200 are required. | ||
| 00:00:16:25 00:00:18:20 |
So that we don’t find ourselves in the awkward position of running out of them. | ||
| 00:00:18:20 00:00:23:13 |
Maybe because of a delay in deliveries because of bad weather. Then we might find ourselves in a tight spot. | ||
| 00:00:23:13 00:00:24:28 |
So to be on the safe side, a certain number of items needs to be in stock. | ||
| 00:00:24:28 00:00:27:38 |
When the depot is full and we use up our supplies slowly, this basic stock remains. | ||
| 00:00:27:38 00:00:32:10 |
When the supplies have gone down to where they would last us another five days or so, then we usually order more. | ||
| 00:00:32:10 00:00:35:02 |
This is so that we don’t have to touch the basic stock. That always needs to be there as a precaution, for emergencies. | ||
| 00:00:35:02 00:00:38:27 |
So, when we have used a certain amount of supplies, we need to order more. | ||
| 00:00:38:27 00:00:41:34 |
You have to enter the order in the computer. | ||
| 00:00:41:34 00:00:44:36 |
Then you also enter the number that tells you what it is, and how much is needed. | ||
| 00:00:44:36 00:00:47:37 |
So I plan ahead for a given period of time how much we’ll need and enter that information. | ||
| 00:00:47:37 00:00:49:26 |
I print out the list when it’s ready. | ||
| 00:00:49:26 00:00:52:37 |
I bring it to my boss for approval and have him sign it. | ||
| 00:00:52:37 00:00:56:06 |
If everything is in order, I fax the list and wait. | ||
| 00:00:56:06 00:01:01:46 |
Sometimes I receive an order confirmation, saying that everything is correct and they can deliver it. | ||
| 00:01:01:46 00:01:03:32 |
Then I have to wait for about five days. | ||
| 00:01:03:32 00:01:05:35 |
It differs, sometimes it’s three, sometimes four or five days. | ||
| 00:01:05:35 00:01:09:49 |
Then we get the delivery. I check that everything is there by comparing the delivery note and the order. | ||
| 00:01:09:49 00:01:12:25 |
I check whether the number of items listed is correct. | ||
| 00:01:12:25 00:01:15:04 |
I also take a look inside to see if everything is right. | ||
| 00:01:15:04 00:01:18:14 |
I check if anything is broken or they delivered too few pieces. | ||
| 00:01:18:14 00:01:21:23 |
If something’s wrong, you can make additional claims. | ||
| 00:01:21:23 00:01:25:09 |
For example, that they deliver more items, or that they reduce the price. Or you can send it back. | ||
| 00:01:25:09 00:01:28:23 |
Then we look for a different company. That’s also possible. Well, I’m sorry. | ||
| 00:01:28:23 00:01:30:22 |
But I have to look for the cheapest offer of course. | ||
| 00:01:30:22 00:01:35:46 |
When everything is in order, I sent it to billing, I mean accounting. There it is reviewed again. | ||
| 00:01:35:46 00:01:44:14 |
When the order is paid for, we double-check everything, the money transfer, the delivery note, the bill, the fax, everything, to be on the safe side. | ||
| 00:01:44:14 00:01:48:49 |
Whether the quantities are all correct. Then a final signature is added and it’s done. |
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