A: So, work. Well.
A: So, placing an order for a company. How does that work?
A: First, you have to check whether the minimum inventory is in stock.
A: For example, there always have to be 200 folders in stock. That’s a requirement. When we run low on those/
A: Well, there’s a reason 200 are required.
A: So that we don’t find ourselves in the awkward position of running out of them.
A: Maybe because of a delay in deliveries because of bad weather. Then we might find ourselves in a tight spot.
A: So to be on the safe side, a certain number of items needs to be in stock.
A: When the depot is full and we use up our supplies slowly, this basic stock remains.
A: When the supplies have gone down to where they would last us another five days or so, then we usually order more.
A: This is so that we don’t have to touch the basic stock. That always needs to be there as a precaution, for emergencies.
A: So, when we have used a certain amount of supplies, we need to order more.
A: You have to enter the order in the computer.
A: Then you also enter the number that tells you what it is, and how much is needed.
A: So I plan ahead for a given period of time how much we’ll need and enter that information.
A: I print out the list when it’s ready.
A: I bring it to my boss for approval and have him sign it.
A: If everything is in order, I fax the list and wait.
A: Sometimes I receive an order confirmation, saying that everything is correct and they can deliver it.
A: Then I have to wait for about five days.
A: It differs, sometimes it’s three, sometimes four or five days.
A: Then we get the delivery. I check that everything is there by comparing the delivery note and the order.
A: I check whether the number of items listed is correct.
A: I also take a look inside to see if everything is right.
A: I check if anything is broken or they delivered too few pieces.
A: If something’s wrong, you can make additional claims.
A: For example, that they deliver more items, or that they reduce the price. Or you can send it back.
A: Then we look for a different company. That’s also possible. Well, I’m sorry.
A: But I have to look for the cheapest offer of course.
A: When everything is in order, I sent it to billing, I mean accounting. There it is reviewed again.
A: When the order is paid for, we double-check everything, the money transfer, the delivery note, the bill, the fax, everything, to be on the safe side.
A: Whether the quantities are all correct. Then a final signature is added and it’s done.